Don’t we all need someone to remind us on what we have to do with all the necessary information? Why to spend valuable energy and thinking in remembering stuff? However, for every single one of us, organizing the things we have to do is maybe the most important. Some times we have so many things to do that we don’t know from where to start. And when we figure out how to start, we realize that time is not enough. Some other times, we find things that we would like to do but the time we found them is not so convenient. So we just want to remember them for the time that we are going to be able to deal with them. In the end of the day, we are in front of an enormous amount of information and material that we have to remember and know very well and we need to deal with these information. Therefore, very often, people feel lost in between the trio of what they have to do, what they would like to do and what they actually do. Now, what if I tell you that there are ways to coordinate your work and schedule everything you want to do? Working in a team or individually, technology is here for assistance and we present you some of the most successful and helpful tools for organizing your work.
1. Trello
Whatever the size and nature of your projects are, Trello is the most straightforward tool to help you coordinate them. It can be used for anything, from personal to-do lists to big projects with a lot of people involved. Every project it can be represented from a Board that is basically a list. A list of other lists that each one of them is consisted of cards. With these lists and the cards you are able to organize tasks by adding labels, assign duties, set deadlines, add comments and get feedback, upload file attachments and create checklists with team members. Keeping everything visible and everyone in the team informed and up to date. Trello is even smart enough to notify its users in order to keep them in track and to remember them for the upcoming deadlines and assignments. It can notify from inside the app, via email, desktop notifications via the browser, or via mobile push notifications but most importantly, Trello is always synchronized across all of your devices organizing the coordination of your projects making it one of the best tools for organizing your work.
2. Slack
Maybe the most famous way of communication in-between teams and communities. Basically, Slack is a platform for team communication. The main idea of it is to make working lives simpler, more pleasant, and more productive by keeping everything in one place. Teams can organize into channels every conversation, or every specific topic for discussion, or every project along with the needed material. These channels can be closed only for specific team members or they can be open to the public creating an open community for anything. For more private use, there is available a feature of direct messaging between colleagues and you can always set who can see what. Private or public use, you can always send and share files, images, PDFs, documents, and spreadsheets with others for team editing and viewing, and you can easily search through all these media together. Specially for teams that work from distance, Slack is the ideal tool to improve the communication between the team and organize everything, conversations and material. Everything will be indexed and archived so that you can have it at your fingertips whenever you want with just a simple search. And you can do it from everywhere you want with everything synchronized in all of your devices(iOS, Android, Windows, Mac, Linux and web apps available). You can even use the Slackbot to get automated notifications and you are always able to customize your notifications in order to get just what you need.
3. CoSchedule
Maybe the most integrated and powerful tool for teams that are creating, organizing and coordinating content in blog posts, social media and videos. CoSchedule offers the ability of handling all these in one place with a marketing calendar that helps you to prioritize your projects and customize your work-flows to create content more efficiently. Organizing and coordinating the team can be easily done with the work-flow management feature in which you can set publishing dates and attach simple task-based work-flows in order to stay in track with deadlines. CoSchedule also offers a channel of communication for the members of the team where they can discuss anything related, they can exchange feedback and they can share useful content. If you are looking for a tool to help you on managing social media, scheduled blog posts, authors with their drafts or even for creating a cooperative content development system then you will find CoSchedule very handful because is definitely one of the best tools for organizing your work.
4. Pocket
Nowadays, new information is coming from everywhere. Whatever we do, is related with some information that we need to dominate. Even if it is for pleasure, for work or for personal development. In just a simple scroll to the news feeds of our social media and we find so many links of interesting videos and articles.But time is limited most of the times to check them all. Pocket is a tool that will help you to save all these interesting information to have them organized for when the time is more convenient to deal with them. How many times people just want to save a link and send it to their selves? This is no longer necessary. You can easily have links, articles and videos in Pocket well organized.
5. Evernote
How many times do we want to read about something in the web and get easily lost in our browsers with so many tabs open that at the end of the day we are confused from the enormous amount of information we are facing? Evernote is a tool that helps you organize the content you are collecting from the web and save everything you like. You can organize the content you collect by saving parts of websites as notes or you can save whole articles keeping notes with them. You can even keep lists among with the notes for even better organization. It is even suitable for teams because you can share your Notes and groups of notes that you have captured and keep references of all the useful content that every member found. You can always discuss projects with others with Evernote’s live chat feature that is allowing personal conversation with someone or conversation between a group while viewing the same document, so there’s no switching back-and-forth between windows. Collaborative work in a single document has never been easier than that.